Jobs
| Job | GC | Scope | Docs | Reports | Progress | Status |
|---|
Archived jobs are hidden from the list above. Open one and hit “Unarchive job” to bring it back.
| Job | GC | Scope | Docs | Reports | Progress | Status |
|---|
Job pulse
Every active job at a glance — fed by the dailies, the pile maps, the shop and the transport board. Nothing here is typed in by hand.
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Tuesday meeting
Every active job and what is coming, one screen each — picture, the week’s work, how far along, and whether it holds its date. Arrow keys move. What gets decided here is typed on the slide and carried to next week.
Reading the jobs…
‹ All jobs
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Scope:
Documents added while a scope is picked are tagged to it automatically. The little button on each row moves one — untagged shows everywhere.
Scope:
Set up the plan pages here — foremen see these in the daily app and color in what's done. Slide the day bar to flip through progress.
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Set what each color means on this job — the daily PDF shows this legend.
No plan pages yet — add pages or import a PDF above.
Starts in ✋ Move mode — pan, pinch and zoom freely. Switch to the 🖌 Brush when you’re ready to mark progress.
Day
Drop the TBC FXL export here and it re-runs the QC math — horizontal deviation off the restake shot, elevation and depth against design, pay depth over the base, and the change-order dollars. Every import is kept as a dated snapshot.
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Labor to date
Production totals
Every batch ticket the crew photographed on this job, newest pour first. Write the supplier, ticket number and CY on them as the invoices come in — it saves as you type.
| Date | Scope | Foreman | Crew | ST/OT | Production |
|---|
Equipment — health & billing
| Unit | Category | Health | Open issues | Days on site (YTD) | Day rate | Billed YTD |
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Day rate is what you bill per day on site — click a rate to edit. Days come from dailies (unit toggled on for that day's report).
Shop / misc work
Work the mechanics logged against something that isn't in the equipment list — shop gear, the yard, tools, anything. Give the ones that keep coming back a label, and the shop app will offer that label as a one-tap pick next time.
Fabrication SKUs
What the yard builds. The man filing a fabrication daily picks from this list and types a count; the Tuesday meeting plans and tracks the job by the same SKUs. Retire one instead of deleting it — the old dailies keep their counts.
| SKU | Description | Unit | Order | |
|---|---|---|---|---|
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Labels
Work orders
| Date | What | Label | Mechanic | Hours | Cost | Photos |
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‹ All equipment
Give the shop a job
Current complaints
Repair history (resolved complaints)
Service records
Manuals & parts
Utilization — hours run
| Unit | Meter now | Last 7 days | Last 30 days | Activity |
|---|
The month board — grouped by job
One block per job. Crew, iron, concrete and trucks nested underneath it, so the question "who's on a job in August" is one glance instead of four screens. Idle iron gets its own block at the bottom, in full.
Moves log
Every truck move with its pictures and its little report — from, to, who drove, when it rolled and when it landed. Concrete and powder deliveries live on the Transport calendar, not here.
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Transportation
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Tap a booking to edit · tap a day header (or a month day) to zoom in · drag bookings between days on desktop. Tomorrow's plan still emails automatically at 8:00 PM.
Booking
Status:
Drivers & trucking companies
| Name | Type | Phone | Truck |
|---|
Our drivers always have a row on the week calendar. Companies get a row on the days they're booked.
Shop scheduling
Future iron — by job
The equipment schedule laid out like the sheet — every active job and the iron booked to it from today on. Blue chips are future starts. Tap a machine to hand it to a mechanic for prep before it ships; + Iron books a machine on that job.
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Mechanics — machine work
Click a mechanic’s name to put him on a machine — repair, once-over / PM, or inspection. Click a card to move it or hand it off. Edit the once-over checklist →
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Shop work — pulls & yard
The stuff Joe needs pulled or staged that has no unit number. Pick the person, write the list, pick the day. Same week as above.
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Scheduling
Master calendar
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Everything on one calendar — 🚛 transport · 🧱/🛢 deliveries · 🏗 machine starts · 👷 crew starts. Use the checkboxes to filter.
Gantt — machines & crews
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Bars are colored by job; the red line is today. Tap a machine bar to see who's on it — the card's Open button loads the booking into the form below. Crew bars load straight into the form.
Equipment schedule — future usage
| Machine | Attachment | Hours | Job | Start | End | Notes |
|---|
Double-booked machines show in amber. Bookings that start on a date show up as suggested moves in that day's Transportation calendar. Attachment hours come off the machine's hour meter for the days it was mounted.
Crew schedule — who runs which job
| Who | Job | Start | End | Notes |
|---|
Double-booked people show in amber.
Crew & equipment schedule
Cal Caissons
American Drilling
start date
no foreman yet
not sent yet
Joe’s sheet, live — one card per job, the crew down the left, the equipment down the right (with its tooling under it). Tap ＋ man or ＋ equipment on a card to put someone on it; a man stays on a job until you move him. The top name is the foreman — tap a name to make him foreman, move him, take him off, or set his task. Tap the header to set the company colour, the date line for the start date & time, the Schedule line to put in the phases and their days (the card and the look-ahead project the dates from there), the notes line for pile sizes and reminders. Nothing reaches the crew until Send to the crew: every man with a new or changed assignment gets one text (job, address, start, scope, the equipment on the job and its tooling) and replies Y — ✓ turns green. 📱 texted, waiting on Y · ⚠ no answer · ☎✕ no number.
Not on a job — tap a name to put him somewhere
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Put him on a job
Name
Equipment on this job
Schedule
The phases in order, each with its working days. A day is one filed daily, counted from mobilization; the card, the look-ahead, the daily PDF and the Tuesday deck all project the dates from these. A phase with no days is listed but not projected.
＋ phase
Job card
Add a person
Concrete & powder deliveries
＋ Schedule a delivery
Reminder emails go out at 3pm the day before and 5am the morning of. Foremen see deliveries on their job page in the daily app and can tap them arrived.
Delivery calendar
Third-party deliveries only — no AD truck moves.
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Day and week give every job its own row. Tap a block to edit it; drag it sideways to reschedule the day. To send a delivery to a different job, tap it and change the job — dragging never moves it off its job.
Upcoming — next 3 weeks
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All daily reports
Week review — hours by employee
Straight off the dailies, with any office corrections. OT as the foreman filed it. The Excel sheet breaks it out day by day.
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| Date | Job | Scope | Foreman | Crew | ST/OT | Production |
|---|
Extra work orders
Change-order / T&M work filed from the field and signed by the job supervisor.
| Date | Job | EWO # | Foreman | Supervisor | Description |
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Roster & access
Give each person their own PIN and check which apps they can open. Picking a role pre-fills app access and text topics — every checkbox stays editable per person. Hit Shut off to kill a PIN instantly. The old shared PINs still work until you retire them.
Texting
Checking Twilio…
A test goes to whatever number you type. Everything else only goes to people switched on below.
| Name | Role | Access (Field / Shop / Office / Owner) | PIN | Cell | Texting | Status |
|---|
MANAGER in the texting column = gets every work order filed from the shop (the office also gets these by email). Mechanics get Assignments — a text when work is assigned to them. Texting needs a consent date and how it was given — the carrier can ask.
Texting
What they get
Their jobs — daily-report and delivery texts only follow the checked jobs. Nothing checked = all jobs.
How they agreed to be texted
Internal — rates & cash flow
Internal PIN required
This area (rates and cash flow) has its own password on top of the admin PIN.
Job margins — estimate vs actual
Labor & equipment actuals come from daily reports × your rates automatically. Materials come from logged job costs (nightly Drive scan of Job Bills).
| Job | Contract | Est. cost | Actual to date | Est. margin | |
|---|---|---|---|---|---|
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Gross cash flow per day (labor billed + equipment billed, from dailies)
| Date | Crews reporting | Labor $ | Equipment $ | Per diem/lodging $ | Gross total |
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Loaded labor rates ($/hr, OT billed at 1.5×)
Equipment day rates ($/day on site)
Travel rates (per crew member / day)
Applied to per-diem / lodging flags on daily reports; flows into job costing and cash flow.